The role of GOAC is to secure suitable office accommodation to meet the establishment and operational needs of all government agencies throughout the country. GOAC will also to formulate and review strategies and guidelines in relation to the planning provision and management of office accommodation for agencies.
The Chairman of GOAC is the person occupying the position of Chief Secretary to Government
Membership of the Committee is as follows:
Department of Finance (GOAD) role in relation to office accommodation and GOAC involves:
GOAC’s terms of reference have been approved by NEC to be:
Government assets, including land and buildings, are legally owned by The Independent State of Papua New Guinea. However, as a matter of practicality Departments and Agencies assume the role of “owner’s representative” of government owned office buildings which they wholly occupy, or are the main tenant of.
DoF (GOAD) is the sole agency responsible for the construction of new government office buildings unless otherwise approved by NEC and GOAC.
Agencies must not acquire (construct or purchase) office buildings in whole or in part without GOAC approval in principle. Any such acquisitions are also subject to the normal budget process including the budget review processes.
Any agency considering construction, extension or purchase of office space may make submission to GOAC for approval. Applications will be considered on their merits but Whole-of-government needs take precedence over single agency’s preferences when significant benefits to government are to be realised or when significant cost savings can be achieved.
Agencies may acquire operational service delivery facilities such as research establishments, field stations, clinical facilities or police stations. However, the office accommodation components within these facilities should be consistent with the workspace ratio standards. The DoF (GOAD) should be consulted if the circumstances are unclear.
A lease is a legal grant for the occupation or use of physical assets for a fixed time period, with specific obligations, responsibilities, terms and conditions attached to those rights, and for which the tenant (the lessee) pays to the landlord (the lessor) a predetermined rental for the benefit of possession and quiet enjoyment of the premises. The lease specifies the rights and obligations of both parties to the contract.
Lease management refers to the process of managing the financial and legal obligations of the lease arrangement once it is formalised, matters associated with the physical occupancy of the premises, and to the ongoing interaction between the tenant and landlord during the period of the lease and during any extensions of that lease.